Borrow & return

Karolinska Institutet University Library (KIB) is a public library, open to all. At this page you will find all information on how to borrow, return and request books. 

Are you a new student? Check the page New student at the library for more library tips

Latest news on library regulations, services and facilities

Library account

Anyone who has turned 16 years of age and has a valid Swedish ID can apply for a library account. People without a Swedish social security number can in some cases apply for a library account with a shorter validity period. Contact the library for more information. KI students automatically receive a library account when they activate their student account. KI employees and public users need to fill in the application form and contact the library to activate the library account.

PIN code and contact information

  • Students change their PIN code trough KIPAS (only accessible at campus) and their contact information trough Ladok
  • KI employees or public users can change the PIN code and contact information at My Account

Library service regulations

What can I borrow/use?

I am I can borrow I can access databases and e-books Library account and library card
Student Everything Yes, through logging in with student account Library account is activated at the same time as your student account. The KI card works as a library card.
Employee at KI, including doctoral students Everything Yes, through KI login Apply for a library account, then contact the library to activate the library account. After this, you can add your KI card as a library card.
KI affiliated Everything Yes, through KI login Apply for a library account, then contact the library to activate the library account.
Public users Everything Only through library computers Apply for a library account, then visit the library to present identification to get your account activated.

Loan periods and renewals

The library's books are divided into two categories: course books and specialist books.

Material type Loan period Renew? Request?
Course book (in the course book room) 7 days Automatic renewal in maximum 6 months, as long as no one else is queueing. You will get an email when the book must be returned, not every time the book is renewed.   Yes, if all copies are checked out or if you want the book sent Flemingsberg <> Solna.
Specialist books (all other collections) 21 days Automatic renewal in maximum 12 months, as long as no one else is queueing. You will get an email when the book must be returned, not every time the book is renewed.   Yes, if all copies are checked out or if you want the book sent Flemingsberg <> Solna.
Course book sent by post 11 days Automatic renewal in maximum 6 months, as long as no one else is queueing. You will get an email when the book must be returned, not every time the book is renewed.    
Course book for students with reading difficulties 14 days Automatic renewal in maximum 6 months, as long as no one else is queueing. Renewal period is 7 days. You will get an email when the book must be returned, not every time the book is renewed. Yes, if all copies are checked out or if you want the book sent Flemingsberg <> Solna.
Reference book (marked with REF) Same day at 22.00 No No
Examination computer for students with reading difficulties 2 days No Book through the form
Whiteboard pens 1 day No No
Journals No loan No No

However, the return date is never on weekends or red days. When you have to return the book, we will send you an email. You then have two days to return the book.

The library can send books by post to remote students with an address outside the Stockholm area (but within Sweden). You can read more under Postal loans in our library service regulations. The library can send books to employees, either home or to the workplace. 

At the end of each month you will receive an email with information about all your loans and reservations. You can also check your loans by logging in to My Account.

Returning books

Books may be returned to any of our libraries that suits you best. If the library is closed you can use our book drop. Please note that you do this at own risk since you are responsible for the books until the return is registered in the library system. Therefore, we recommend that you come inside and return the books in our self-service machines when possible. The book drop is outside and open 24/7.

  • The book drop in Flemingsberg is located to the left of the main entrance (if going in), on Alfred Nobels allé 8. It's a grey metal box with the sign Book drop on it.
  • The book drop in Solna is located on Berzelius väg 7 A, it's a black box with the sign Book drop on it. 

If you need to return your books via post, use the following address:

Karolinska Institutet
Universitetsbiblioteket Solna, Fe 200
SE-171 77 Stockholm

Both books borrowed in Solna and in Flemingsberg, also books 2kg+, are to be sent to this address. Please note! You pay the postal fees and you are responsible for the books until they are delivered to the library.

Requesting books

To request a book out on loan, you must search for the book and log in and click on Request. You can not request books that are available on the shelves, just pick them up yourself from the shelf, but you can get books sent between Solna <> Flemingsberg by requesting the book.

Remote students (postal code outside Stockholm) and employees at KI can request books that are available on the shelves and have them sent to them.

Fines and invoices

If you are late returning a book, no matter the reason, you will get an overdue fine.

Material type Overdue charge
All books 10 SEK per day (max 150 SEK per book)

If you have overdue fines of or exceeding 100 SEK, you will be blocked from borrowing, renewing, and requesting books. As soon as you pay your fines in full we will remove the block. 

More information on fines and invoices can be found in our library service regulations.

If we don't have what you're looking for

If you do not find a book or an article you can use our order form to order it from another library (interlibrary loan). If there's something you think we should have in our collections, feel free to submit a purchase suggestion. This only applies to KI students and KI employees. 

Contact

Student visiting the information desk in Solna.

Contact the library

You are welcome to contact us through phone, chat or email.

Opening hours chat & phone

Mon - Fri: 9:00-16:00
Sat - Sun: Closed