Borrow & return
Karolinska Institutet University Library (KIB) is a public library, open to all. At this page you will find all information on how to borrow, return and request books.
Anyone who has turned 16 years of age and has a valid Swedish ID can apply for a library account. People without a Swedish social security number can in some cases apply for a library account with a shorter validity period. Contact the library for more information. KI students automatically receive a library account when they activate their student account. KI employees and public users need to fill in the application form and contact the library to activate the library account.
PIN code and contact information
- Students change their PIN code trough KIPAS (only accessible at campus) and their contact information trough Ladok
- KI employees or public users can change the PIN code and contact information at My Account
Library service regulations
- As a student, you accept our library service regulations by activating your student account.
- KI employees and public users must accept our library service regulations to get a library account.
What can I borrow/use?
|I am||I can borrow||I can access databases and e-books||Library account and library card|
|Student||Everything||Yes, through logging in with student account||Library account is activated at the same time as your student account. The KI card works as a library card.|
|Employee at KI, including doctoral students||Everything||Yes, through KI login||Apply for a library account, then contact the library to activate the library account. After this, you can add your KI card as a library card.|
|KI affiliated||Everything||Yes, through KI login||Apply for a library account, then contact the library to activate the library account.|
|Public users||Everything||Only through library computers||Apply for a library account, then visit the library to present identification to get your account activated.|
Loan periods and renewals
The library's books are divided into two categories: course books and specialist books.
|Material type||Loan period||Renew?||Request?|
|Course book (in the course book room)||7 days||Automatic renewal in maximum 6 months, as long as no one else is queueing. You will get an email when the book must be returned, not every time the book is renewed.||Yes, if all copies are checked out or if you want the book sent Flemingsberg <> Solna.|
|Specialist books (all other collections)||21 days||Automatic renewal in maximum 12 months, as long as no one else is queueing. You will get an email when the book must be returned, not every time the book is renewed.||Yes, if all copies are checked out or if you want the book sent Flemingsberg <> Solna.|
|Course book sent by post||11 days||Automatic renewal in maximum 6 months, as long as no one else is queueing. You will get an email when the book must be returned, not every time the book is renewed.|
|Course book for students with reading difficulties||14 days||Automatic renewal in maximum 6 months, as long as no one else is queueing. Renewal period is 7 days. You will get an email when the book must be returned, not every time the book is renewed.||Yes, if all copies are checked out or if you want the book sent Flemingsberg <> Solna.|
|Reference book (marked with REF)||Same day at 22.00||No||No|
|Examination computer for students with reading difficulties||2 days||No||Book through the form|
|Whiteboard pens||1 day||No||No|
However, the return date is never on weekends or red days. When you have to return the book, we will send you an email. You then have two days to return the book.
The library can send books by post to remote students with an address outside the Stockholm area (but within Sweden). You can read more under Postal loans in our library service regulations. The library can send books to employees, either home or to the workplace.
At the end of each month you will receive an email with information about all your loans and reservations. You can also check your loans by logging in to My Account.
Books may be returned to any of our libraries that suits you best. If the library is closed you can use our book drop. Please note that you do this at own risk since you are responsible for the books until the return is registered in the library system. Therefore, we recommend that you come inside and return the books in our self-service machines when possible. The book drop is outside and open 24/7.
- The book drop in Flemingsberg is located to the left of the main entrance (if going in), on Alfred Nobels allé 8. It's a grey metal box with the sign Book drop on it.
- The book drop in Solna is located on Berzelius väg 7 A, it's a black box with the sign Book drop on it.
If you need to return your books via post, use the following address:
Universitetsbiblioteket Solna, Fe 200
SE-171 77 Stockholm
Both books borrowed in Solna and in Flemingsberg, also books 2kg+, are to be sent to this address. Please note! You pay the postal fees and you are responsible for the books until they are delivered to the library.
To request a book out on loan, you must search for the book and log in and click on Request. You can not request books that are available on the shelves, just pick them up yourself from the shelf, but you can get books sent between Solna <> Flemingsberg by requesting the book.
Remote students (postal code outside Stockholm) and employees at KI can request books that are available on the shelves and have them sent to them.
Fines and invoices
If you are late returning a book, no matter the reason, you will get an overdue fine.
|Material type||Overdue charge|
|All books||10 SEK per day (max 150 SEK per book)|
If you have overdue fines of or exceeding 100 SEK, you will be blocked from borrowing, renewing, and requesting books. As soon as you pay your fines in full we will remove the block.
More information on fines and invoices can be found in our library service regulations.
We automatically renew your books two days before the loan period expires, as long as there is no obstacle, for example that the book is requested or you have a debt of more than SEK 100.
1: Overdue charge
You will receive an email two days before the loan period expires if you have to return the book. If you do not return the book on time, you will receive a overdue charge.
If you have unpaid fees of at least SEK 100, you will be blocked from borrowing, renewing and requesting books. As soon as you pay the fee, we will remove the block. You are also blocked if you have an unpaid invoice.
After a final reminder has been sent out, we will send an invoice. How long this takes can vary. If you do not pay the invoice or return the book, it will eventually go on to debt collection. We send the invoice to the residential address we have registered. You are responsible for notifying the library of changed contact information.
The invoice contains:
- a fee of SEK 850 per book. If you return the book, you do not have to pay this fee. If the book is missing / destroyed, you can replace the book by buying a new one, instead of paying SEK 850.
- a overdue charge of SEK 150 per book (maximum overdue charge per book). You must always pay the overdue charge, regardless of whether you return the book or replace it.
Pay to the bank account number stated on the invoice. You can only pay invoices via bank transfer, not at the library.
You can instead choose to replace the book by buying a new copy, of the same or later edition. Give the book to the library staff and they will help you. You still need to pay the overdue charge.
If you find the book after receiving an invoice, return it as soon as you can to the library.
If we don't have what you're looking for
If you do not find a book or an article you can use our order form to order it from another library (interlibrary loan). If there's something you think we should have in our collections, feel free to submit a purchase suggestion. This only applies to KI students and KI employees.