Publish in KI Open Archive

Important information on changed "nailing" rules and the public defence can be found on the KI Staff site!

In the KI Open Archive you will find open published manuscripts, articles, dissertations and theses written at KI.

Are you about to publish your thesis or self-archive your article? Follow the instructions on this page.

Publishing your thesis

E-publishing and "spikning" (notification of the dissertation date)

After the dissertation committee has processed and approved your application to publicly defend your thesis, you will received an email from There, it will state that it is time to e-publish your thesis and give instructions how to do it. Follow these instructions (which are also stated in the letter)

  1. Go to KI Open Archive.
  2. Log in with your KI login (six letters) and password.
  3. Open the existing item by double-clicking on the title ("No title/Utan titel").
  4. Fill in the form and upload your summarising chapter (kappa) as a PDF file. If you want to have a separate notification of submission (spikblad), that must also be uploaded as a PDF file.
  5. The last thing you do is read through and approve the licence.

Then you must wait for a new message from that will say that it is now time for you to take your mandatory copies (pliktexemplar) and your "to-be-nailed" copy to the library in Solna or Flemingsberg. This notification is usually sent out within 24 hours.

During 2020, the university library in Solna will be closed due to renovation. A temporary pop-up library has instead opened on Retzius väg 13B (Floor 3) on Campus Solna. As a doctoral student, you are welcome to the pop-up library to nail your thesis, but you can also book an appointment for the nailing process. The bookable time slots are in the afternoon, after the pop-up library has closed for the day. The library in Flemingsberg is open as usual. Here you can nail your thesis at any time during regular opening hours.

Pliktexemplar (Mandatory copies)

Three copies of a thesis must be handed in. This applies for both doctoral thesis and licentiate thesis. The thesis will be included in the printed collections at Karolinska Institutet University Library (KIB).

If you want to keep the copy that you nailed up on the nail board at the library in Solna or Flemingsberg, you must go and get it yourself, latest one week after your dissertation.

Word template for theses

Save the file on your computer; then follow the instructions in the tutorial. A spikblad (notification of submission) is no longer used but some of the information it contained must now be printed in the thesis instead. The spikblad has been integrated into the new thesis template but those who still want to use a loose spikblad can download it separately.

The purpose of the thesis templates is to provide an easy way to format a thesis that complies with the KI graphic guidelines and is suitable for printing.

It is important that you read the instructions carefully. The templates contain codes that control appearance and functions.

If you want to modify the formatting in large parts of your document the functions in the template will no longer work as intended and problems may arise. In such cases, it may be better to work without the template, create your own Word document and follow the instructions found on Laying out and printing a thesis.

If you need to learn more about Word, please have a look at Tips for Microsoft Word.

Wordmall: Thesis for Word 2010 for Windows (.dotx)

Manual: Thesis for Word 2010 and 2013 (.pdf)

Wordmall: Thesis for Word 2013 for Windows (.dotx)

Manual: Thesis for Word 2010 and 2013 (.pdf)

Wordmall: Thesis for Word 2011 for Mac (.dotx)

Manual: Thesis for Word 2011 for Mac (.pdf)

Spikblad: Spikblad (.dotx)

Thesis cover: Thesis cover (InDesign)

Getting an ISBN

If you are going to print your thesis, you will need an ISBN (International Standard Book Number). Click on the button below and login with your KI-ID. Fill in and send the form, and you will receive an ISBN to your e-mail address.


Plagiarism check

To ensure that no plagiarism occurs in doctoral theses, Karolinska Institutet (KI) runs systematic plagiarism checks of all theses. Once a thesis has been electronically “nailed” in KI Open Archive, it is checked in the plagiarism detection tool iThenticate. Read more at the Staff portal


You own, at all times and in all circumstances, the rights to the thesis's summarising chapter (kappa) and you can use that material in any way as you like. However, when it comes to the articles, it is often the case that you will have signed a "Copyright Transfer Agreement" (CTA) where you have relinquished all or parts of your copyright.

Self-archiving your article

If you have published your work in a traditional journal, it's a matter of self-archiving and we will help you to see what you are allowed to publish and when. 

  1. Go to KI Open Archive.
  2. Click "Log in" in the top right hand corner.
  3. Click "Log in with KI ID" and log in with your KI ID. 
  4. Click "(You may) start a new submission ".
  5. Choose "Artiklar/Articles" in the dropdown menu ”Collection” and click ”Next”.
  6. Fill in all the details (Describe); click "Next".
  7. Upload your file (Upload); click "Next".
  8. Review that everything is correct (Review); click "Next".
  9. Read through and approve the license (License) by checking the box at the bottom of the page; then click "Complete submission".

Wait for an email from which will contain a confirmation and unique link to your document.

Electronic publishing of degree projects

During 2013-2016 about 100 degree projects at bachelor and master levels were published in KI Open Archive. At the moment no degree projects are published here.




Mon – Fri 10:00 – 15:00
08-524 84 000

Senast uppdaterad: