E-publishing and self-archiving in KI Open Archive
In KI Open Archive you will find dissertations and theses written at KI as well as open published manuscripts and articles.
Are you about to publish your thesis or self-archive your article? Follow the instructions on this page.
Publishing your thesis
E-publishing and nailing ("spikning")
After the dissertation committee has processed and approved your application to publicly defend your thesis, you will received an email from firstname.lastname@example.org. There, it will state that it is time to e-publish your thesis and give instructions how to do it. To get your thesis e-published you also need to hand in three copies of the printed version of your thesis to the library.
Follow these instructions (which are also stated in the email):
- Go to KI Open Archive.
- Log in with your KI login and password.
- Open the existing item by double-clicking on the title ("No title/Utan titel").
- Fill in the form and upload your summarising chapter (kappa) as a PDF file. If you want to have a separate notification of submission (spikblad), that must also be uploaded as a PDF file.
- The last thing you do is read through and approve the licence.
Word template for thesis
Starting the autumn semester of 2020, all doctoral and licentiate theses will be printed by the printing house Universitetsservice US-AB. US-AB also provide Word templates for the thesis body matter and will give support and answer questions regarding formatting. You can also find graphic rules and examples regarding the thesis cover.
The templates and the printing services can be reached at US-AB-portalen. You register an account by clicking "Log in" on the top right corner of the portal, you cannot use your KI-login. The account is free of charge. If you have any questions regarding the templates or the printing services, contact US-AB.
Phone: +46(0)8 - 790 7400
Getting an ISBN
If you are going to print your thesis, you will need an ISBN (International Standard Book Number). Click on the button below and login with your KI-ID. Fill in and send the form, and you will receive an ISBN to your e-mail address.
To ensure that no plagiarism occurs in doctoral theses, Karolinska Institutet (KI) runs systematic plagiarism checks of all theses. Once a thesis has been electronically “nailed” in KI Open Archive, it is checked in the plagiarism detection software iThenticate.
You own, at all times and in all circumstances, the rights to the thesis's summarising chapter (kappa) and you can use that material in any way as you like. However, when it comes to the articles, it is often the case that you will have signed a "Copyright Transfer Agreement" (CTA) where you have relinquished all or parts of your copyright. More information about copyright.
Self-archiving your article
If you have published your work in a traditional journal, it's a matter of self-archiving and we will help you to see what you are allowed to publish and when.
- Go to KI Open Archive.
- Click "Log in" in the top right hand corner.
- Click "Log in with KI ID" and log in with your KI ID.
- Click "(You may) start a new submission ".
- Choose "Artiklar/Articles" in the dropdown menu ”Collection” and click ”Next”.
- Fill in all the details (Describe); click "Next".
- Upload your file (Upload); click "Next".
- Review that everything is correct (Review); click "Next".
- Read through and approve the license (License) by checking the box at the bottom of the page; then click "Complete submission".
Wait for an email from email@example.com which will contain a confirmation and unique link to your document.
Electronic publishing of degree projects
During 2013-2016 about 100 degree projects at bachelor and master levels were published in KI Open Archive. At the moment no degree projects are published here.