Part 5: FAQ

Reference to a webpage

If you want to cite a webpage you need to create that reference manually in your Endnote Online library. Go to Collect and New Reference.

In Reference Type, choose Web Page, or the actual reference type you want to cite.  

The fields that then need to be filled in according to the Vancouver style are: Author, Title [Internet], Year, Place Published, Publisher, Cited Date, Cited Year and URL. 

The fields that then need to be filled in according to the APA style are: Author, Title, Year and URL. 

When the Author field is an organisation then fill in the entire name with a comma after. That is

World Health Organization,

Otherwise, the order of the words will be wrong. 

If the author is a person, fill it in like this

Carlsson, Jan without comma after the first name

If there are several authors, enter each name on a new line.

Reference to a report

If you want to cite a report, at first, control if the report is available in Libris because then you could export it from Libris which is the best alternative. If you can't find it in Libris you need to add i manually into your Endnote Online library. You do this in Collect and New Reference as in the picture above. In Reference Type at the top of the list, choose Report if it is a printed report or choose Web Page if it as a report you've found on the Internet.

Look for instructions on which information you should add into some of the fields in the rest of the form in the APA or Vancouver guide.  

Consider a pair of things concering reports from the internet:

In the Vancouver system, the word Internet has to follow after the title so write it in the Title field in Endnote Online. 

In the field in which you add a date for your citing, you should write cited, followed by the date. 


If you are going to write an essay/article/report/text together, thinking about how you will be able to integrate Endnote Online when you are working together with the same document? Then there are a few things you should consider.

One possibility is to add a shared Word document in a location that both access and then create a shared Endnote Online account. Then, ensure that only one person at a time, work on the document. This should work reasonably well. What you absolutely should avoid is to use multiple Word documents as this can create major problems. If many Endnote Online accounts, it is important that the references you use in the text also appears in the Endnote Online accounts you use.

Our recommendation at collaborating on a document, though, is that one of you becomes sole administrator of the Endnote Online part. Our experience is that you will encounter less worry if you do it this way. This means that if you write a text, but is not liable for the Endnote part, instead, you can make notes in the text where you want to insert references with clear information about what/which references it is about so that the designated administrator in retrospect, can insert the correct credentials.

If you have shared groups of references with each other, you can import these references into Word. Which means, that if someone has shared a group with his or hers references with you, to be able to import these references to your Word-text, you need to check a specific box. Go to Organize and Other's Groups, there, you find the box called Use for Cite While you Write, check that. It could be that you need to logg off your Endnote library before it starts working. 

No Endnote tools in Word

Make sure you have had the Office-programme closed during the installation of the Endnote-plug-in? 

Make sure you have made the latest updates for Word and do you have a version of Word that is compatible with Endnote?

Contact the Endnote support for help. You can either chat or email them. 


Important: Check regularly that you don´t have any duplicates in your Endnote Online library! It is important to have deleted them before you start adding your references in to Word. You see if you have duplicates in the tab Organize and then Find Duplicates. Do an extra check by sorting all your references on for example Title and you will easily see if you have any duplicates or not. 

Journal titles

Although the references are created automatically by importing small text files from databases, some flawls can occur. One typical example is journal titles. 

When importing references from Pubmed, the journal titles are abbreviated according to the NLM standard, for example: N Engl J Med. But other databases, like Web of Science and Cinahl, include full journal titles, so instead of N Engl J Med. it looks like this The New England Journal of Medicine.

This difference might cause troubles when creating bibliographies according to a specific citation style. 

At Karolinska Institutet, Vancouver and APA are the most common used citation styles. When using APA, the full journal titles should be used, but according to Vancouver they should be abbreviated.   

You may change the bibliographic information by clicking on the fields, in this example below the field Journal:

If the reference is imported from Pubmed, the full journal title can be found in the field Alternate Journal:

Full and abbreviated journal titles can also be found in the NLM Catalog. 

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