Why do I have to accept a GDPR question the first time I log in?

According to the EU General Data Protection Regulation (GDPR) we need to inform you on how we handle your data.

When you log in to the Karolinska bibliometric system (address: Karolinska Institutet, Fe 200, 17177 Stockholm, Sweden, organization number SE202 100 2973), you accept that we will retrieve and store information about you as specified below in the bibliometric database. Please click the box I agree if you understand and agree to the use of your personal data. You will have the right to cancel your consent at any time, and ask us to remove all information about you, by sending us an e-mail at ub@ki.se.

When you click I agree we will retrieve and store the following information about you from the KI/SLL staff databases in the bibliometric database:

  • User name (kilogin/hsaid)
  • Unique database identifier
  • First name
  • Last name
  • Civic registration number (Personnummer)
  • E-mail address
  • Organisational affiliation to department, hospital, patient/function area or clinic (where applicable)
  • Affiliation Type and Role (eg. Employee, Graduate student, Research Assistant)
  • Current affiliation status

In addition the system may contain:

  • Information about your publications and where you were active when you wrote them
  • Several versions of your name
  • Your current field of research
  • Your ORCID

This information enables us to connect you and your organizational affiliations to your publications and include your verified publications in bibliometric analysis within KI/SLL.

We will not share information retrieved from the staff databases with anyone outside the KI/SLL organisation. If you have any additional questions about our use of the information in the KI/SLL staff catalogues, please contact us at ub@ki.se

Restricted profile

You can choose not to have the bibliometric system retrieve information about you from the staff catalogues, and still use the system. However, if you wish your verified publications to be included in bibliometric analyses results this may need some additional action on your part.

The system may still contain

  • Information about your publications and where you were active when you wrote them
  • Several versions of your name
  • Your current field of research
  • Your ORCID

If you wish your verified publicatons to be included in bibliometric analysis results, we can connect your account to either of the staff databases without your civic registration number, and retrieve necessary information (your name,organisational affiliation, affiliation type and affiliation role). If you wish to do so, please contact us at ub@ki.se and inform us on how you wish your account to be handled. The civic registration number is what enables us to match staff records between the Karolinska Institutet integration platform (KIIP) and the SLL staff database (EK) and create a single KI/SLL bibliometric verification account for each user. We can still give you a joint KI/SLL account in the Karolinska Institutet bibliometric database if you include both your KI-login and your HSA-id in your e-mail.

About the European General Data Protection Regulation

When you log in to the Karolinska bibliometric system (address: Karolinska Institutet, Fe 200, 17177 Stockholm, Sweden, organization number SE202 100 2973), you accept that we will retrieve and store information about you as specified below in the bibliometric database. According to the EU General Data Protection Regulation (GDPR) we need your consent to administer and process your data. You have the right to cancel your consent at any time, and ask us to remove all information about you, by sending us an e-mail at ub@ki.se.

Additional information about your rights regarding this can be found at EUGDPR.org and Datainspektionen (in English).

Owner of the Karolinska Institutet bibliometric database is the research board of Karolinska Institutet. The Karolinska Institutet University Library (Berzelius väg 7B, Solna) is responsible for developing and running the bibliometric database. Non-licensed information in the bibliometric database is subject to the principle of public access to official documents and that information is available to the general public on request. You are entitled to a print out of the information about you that is stored in the Karolinska Institutet bibliometric system (free of charge). To receive this, send a signed, written request to Karolinska Institutet University Library, Att: Erik Stattin, Fe 200, 171 77 Stockholm.

The Karolinska Institutet University Library will, upon request by the registered person or if an error is found by the University Library in the personal data processed take steps to correct, block, restrict or erase as soon as practicable such personal data as has not been processed in accordance with the European General Data Protection Regulation. (For example, this may relate to incorrect data.) You may report any errors to ub@ki.se or to Karolinska Institutet University Library, Att: Erik Stattin, Fe 200, 171 77 Stockholm who will put you in contact with the person/persons responsible for the primary data source of the incorrect data.

Senast uppdaterad: 
2019-04-09