Why open access?
Open access means free access to scientific results on the Internet and this relatively new way of publishing science is becoming common practice. The idea is that all tax funded research should be made freely accessible to the public without charge.
Inspiration from illustration Benefits of Open Access, CC Danny Kingsley & Sarah Brown
Why open access?
An article that is published with open access is freely accessible for anyone who has access to the internet. This means that the potential circle of readers will be much larger than if the article had been published in a journal that requires subscription.
There are several reasons why one should publish open access. The most common reasons for choosing open publication are listed below:
- Research funders may insist on open access publication.
- Some studies have shown that an article that is published open access gets more readers and citations than an equivalent article would get if it had been published in a journal that is only available through subscription.
- Open access means that research findings are often disseminated more quickly.
- Many institutions encourage or insist that their researchers publish their research findings open access.
Several research funders set the requirement that the results of research funded by them be published open access. Often, this can be done either in a fully open access journal or through self-archiving of an article manuscript that has gone through the peer review process.
To find out what requirements specific research funders set, one can look in the Sherpa/JULIET database. It has information on, for instance, what type of publishing is required and what time limits apply.
Open access at Karolinska Institutet
Karolinska Institutet has since 2011 an open access policy. In the policy KI encourages its researchers to make their publications to the greatest possible extent freely available, taking into account publishers terms and relevant demands of grant-awarding bodies and government authorities.
Self-archiving of a manuscript
One way of publishing open access is to put the article manuscript on the internet at the same time as it is being published in a traditional, subscription-based journal so-called self-archiving. Most research funders who stipulate open access will approve that as open publication and it is generally the last version of the manuscript that must be used, i.e. the version that has gone through the peer review process.
Making an article manuscript public in this way means the research findings are spread to a wider circle of readers and it can also be a way of attracting people to read the proper, published article.
So what can you do with your manuscript? It depends on who has published the article. Some publishers stipulate that a manuscript cannot be made public until after a certain period of time, usually after six or twelve months, while others allow it to be made public straight away. The search service Sherpa/RoMEO can be used to find out specific publishers' policies as regards the self-archiving of a manuscript. You can search for a specific journal and see what terms apply.
Research funders that demand open publication
Vetenskapsrådet (Swedish Research Council)
The Swedish Research Council stipulates that researchers who have been granted funding must either (i) publish their findings in web-based journals with immediate open access, or, (ii) after publication in a traditional subscription-based journal, immediately or latest within six months, archive the article in an openly searchable database. If the publisher's standard contract does not permit parallel publication within six months, the researcher must demand that the publisher make an exception. The parties concerned can then use a supplementary agreement that can be found on the Scholarly Publishing and Academic Resources Coalition website (SPARC Author Addendum).
Horizon 2020 (EU Commission)
The EU Commission's framework program Horizon 2020 requires researchers who receive funding either to (i) publish their results in a fully open access journal / hybrid journal, or (ii) parallel publish the peer reviewed version of the article in an open archive no later than 6 months after publication. Horizon 2020 also requires research data to be stored in an open research data repository, but exceptions can be made depending on the nature of the data.
European Research Council
The European Research Council (ERC) stipulates (i) that an electronic copy of each research-based publication that was fully or partly financed by the ERC must be deposited immediately after publication in a suitable repository with regard to subject area, (ii) that open access be prepared as soon as possible, and without exception, latest six months after publication.
The EU Commission's Seventh Framework Programme
The EU Commission's Seventh Framework Programme (FP7) entails that researchers who have received a grant from the EU must (i) deposit their peer-reviewed articles or manuscripts in an online archive, and (ii) to the best of their ability ensure that the article is made accessible within six months.
Knut och Alice Wallenbergs stiftelse (The Knut and Alice Wallenberg Foundation)
The Knut and Alice Wallenberg Foundation's policy is that the research the foundation funds must be published with open access, i.e. published articles must be archived in openly searchable databases. Extra costs for this can be included as a direct cost in project applications.
Forte stipulates that researchers that have been granted funding as of 1 January 2012 must publish their articles with open access, with maximum six months' delay. As of 1 January 2012, all approved project grants (with a decision date earliest 1 January 2012) have been given a general grant of SEK 30,000 for open access publication.
Formas stipulates that researchers who have received funding as of 2010 must guarantee that their research findings will be available via open access latest six months after publication. Researchers can either (i) publish in journals that use open access or (ii) in journals that archive published articles in large, public databases.
National Institutes of Health
National Institutes of Health (NIH) stipulates that all researchers who have received funding from NIH must deposit an electronic version of the peer-reviewed manuscript at Pubmed Central. The manuscript must be made accessible latest 12 months after publication.
Publish open access without fees
As a researcher at Karolinska Institutet, you can publish open access free of charge with the publishers listed below. The agreements apply when you are the corresponding author and use your @ki.se email address when you submit your article. Note that several of the agreements are based on a model where the library has deposited a fixed one-off sum, from which the publication fee (article processing charge or APC) is drawn. This means that it is possible that the deposit could run out during the year.
In this search box you can search for a specific journal title to see if it is included in an open access agreement with prepaid publishing fees signed by the library. The search result gives you information on the journal´s OA-status, hybrid or fully OA, along with a link to more details about the agreement.
Publish without fee in about 20 fully open access journals from BMJ, if the article is accepted after 1 January, 2019.
Download a list of all journals covered (pdf). Please note that the journal BMJ is also included in the agreement, even if it is not mentioned in the list.
More information: Open access agreement between the Karolinska Institutet and BMJ.
Cambridge University Press Read & Publish
As a researcher at Karolinska Institutet you can publish open access free of charge in 295 hybrid journals and 30 fully open access journals from Cambridge University Press.
Publish open access without fee in about 20 hybrid journals from Mark Allen.
More information: Open access agreement between the Karolinska Institutet and Mark Allen.
Oxford University Press Read & Publish
As a researcher at Karolinska Institutet you can publish open access free of charge in more than 300 hybrid journals from Oxford University Press, if the article is submitted after 1 January, 2019.
Publish without fee in all fully open access journals from PLOS, if the article is submitted after 1 January, 2019.
The agreement covers all PLOS journals.
More informatin: Open access agreement between the Karolinska Institutet and PLOS.
Royal Society of Chemistry Read & Publish
As a researcher at Karolinska Institutet you can publish open access free of charge in about 40 hybrid journals from the Royal Society of Chemistry Read & Publish.
As a researcher at Karolinska Institutet you can publish open access free of charge in about 1,650 hybrid journals from Springer.
Springer Nature Fully OA (from July 15, 2019)
As a researcher at Karolinska Institutet you can publish open access free of charge in about 570 fully open access journals from Springer Nature.
Imprints included in the deal:
- BioMed Central (BMC) (313 journals)
- Springer Open Journals (216 journals)
- Nature Research (46 journals, including Nature Communications and Scientific Reports)
- Palgrave Macmillan (1 journal)
More info: Springer Nature Fully OA
Taylor & Francis Read & Publish
As a researcher at Karolinska Institutet you can publish open access free of charge in about 2,300 hybrid journals from Taylor & Francis.
List of publishers and journals offering discounts
- Frontiers: 10% discount on the article-processing fee when publishing with Frontiers. The agreement includes all journals from the publisher. When you as corresponding author submit an article to any of the Frontiers journals, please select Karolinska Institutet in the ‘International Agreements’ section. It is mandatory to use your @ki.se email address when identifying yourself, and please ensure that you provide your KI invoicing reference code (ZZ-code) in the ‘Your Reference’ field in order to get the applicable 10% discount on the publication fee.
- Institute of Physics (IoP): The agreement has an open access component where a large part of the open access fees are refunded to KI (through the library) and will be deducted from library’s license costs the upcoming year. You can publish Open Access in all IoP’s 41 hybrid journals.
- IOS-Press: At IOS-Press you will pay €1,200 instead of €1,850. You will have to inform the publisher that you are a KI researcher to get the discount.
- Karger journals: KI researchers are eligible for a 50% discount on the article-processing fee in Karger´s fully open access journals (not in the hybrid journals). You will have to inform the publisher that you are a KI researcher to get the discount.
- Proceedings of the National Academy of Sciences (PNAS): If you choose to publish your article open access with PNAS, you will pay $1,100 instead of $1,450. You will have to inform PNAS that you are a KI researcher to get the discount. Here you will find more information om PNAS and open access.