Verification toolkit

Return to home from the user profile site.

Look at your user profile by clicking on "My profile" to the right of this icon. Here you can update your profile by adding or removing alternative name forms for searching in the KI bibliometric database.

Help window opens up in a new window.

Let the system autogenerate a publication list based on your name(s). Then you can choose from these suggestions and either confirm or decline the listed publications.

If you know your publication ids in PubMed (PMID), this is the easiest way to find them. NOTE! The search is only made in KI bibliometric database and not all PMID:s will therefore result in a match.

Search the database for your publications. You can search on words in the article title, author, address, journal and year.

Place the cursor over this icon for a useful tip/information.

Add selected publication(s) to your list of publications to verify, shown in the tab called "Written where".

Permanently remove selected publication(s) from the autogenerated list of publications.

Confirmed publication with supplied address information. NOTE! Verified publications cannot be removed. Address information cannot be removed or changed - but new address information can be added.

Confirmed publication with no supplied address information. Please supply information about where you were doing your research when the publication was written.

Permanently remove selected publication(s) from your list of publications to verify, shown in the tab called "Written where".

Your total number of publications. You can let the bibliometric system know your total number of publications 1995- to help us assess analysis quality and database coverage.

A warning that parts of your verification process is incomplete.

Your field of research. Once a year you have to tell the bibliometric system within witch field(s) of science you conduct your research. This will not affect any calculations of the bibliometric indicators.

Medline is the greater part of PubMed but is limited to a more controlled subset. For instance publications that is not about medicine may be covered by Pubmed but not Medline. More information on the difference between PubMed and Medline can be found on nlm:s web page.

Between 2007 and 2011 it was possible to address Karolinska Institutet publications to not only departments, but also KI networks and research units. Since an analysis on this data was never requested during the period, it was decided that the addressing process could be simplified by removing this option.

If you at some point entered this information for your publications, it still exists although hidden in the user interface. If you wish to see what group/network addressing information we have for your publications, send an email to ub@ki.se and we'll mail it back to you.

The My profile page shows the information about you that is known by the bibliometric system. Some is imported from the Karolinska Institutet and SLL staff catalogues KIMKAT and EK, but some can be entered or changed by you directly in the bibliometric system.

My names
The My names section shows the namestrings that we use to locate you as an author on the publications in the database. The primary use is to simplify for you to find your publications via the auto suggestion list on the first page, but sometimes they are also used in analyses to identify your place in the author list.

Your primary namestring is automatically generated from KIMKAT or EK. This cannot be deleted or changed by you and is for technical reasons not updated automatically even if changed in KIMKAT/EK, so if you do not publish under the name listed here you need to contact the university library to have it changed (ub@ki.se).

Add alternative namestrings
Under Add alternative namestrings you can add any other names that you've published under. This is for example advisable if you have a middle initial on some of your publications, if you have a double family name (with or without hyphen) or if you have changed your family name during your career as a researcher.

By default, searches based on namestrings are limited to publications with Sweden somewhere in the address field. You can remove this limit on namestrings if you wish (for example if you've published while at another university).

My affiliation
This information is retrieved from the Karolinska Institutet and SLL staff catalogues KIMKAT and EK. If the information is incorrect you have to contact your local KIMKAT/EK-administrator to get it changed. For SLL-affiliations you can choose to uncheck your active affiliation(s) as research affiliations.

My Field of Science(s)
Once a year you have to select/update/confirm at least one current research field according to the 2011 SCB/HSV standard. This information is requested by the board of research as a part of the quality strengthening work at Karolinska Institutet.
More information

Since August 2011 it is mandatory to enter the field(s) of science for your current research according to the 2011 SCB/HSV standard in the bibliometric verification toolkit.

This information is requested by the board of research as a part of the quality enhancing work at Karolinska Institutet. It is a tool which will help KI measure the output of Karolinska Institutet per reseach area in coming evaluations.

You may supply up to three different fields of research, and therefore you must rank them as 1 to 3 with 1 being your primary field.The information has to be confirmed or updated at least once a year but may be updated as often as you wish.

Information about the standard  is available (in Swedish only) at the Swedish National Agency for Higher Education

All researchers at Karolinska Institutet/SLL are regularly requested to verify their publications in the Karolinska Institutet bibliometric system. A detailed walkthrough is available trough the links below.

Attached files: 

Instructions for verifying (en),

Instruktioner för verifiering (sv).

Yes. You should supply the addresses of all the research organizations where you were active when you produced each individual publication. However, you should NOT enter the addresses of your coauthors.

Here is how you do it:

1. Mark the checkbox to the left of all publications that should receive the same address.
2. Choose one organizational unit from the drop down menus (For exemple: Karolinska Institutet; Department of Medicine, Solna; KI Circulation and Respiration; Walldius, Göran).
3. Click on the button 'Verfy publication(s)'.
4. Mark the checkbox to the left of all publications that should receive the next address.
5. Choose the second organizational unit from the drop down menus (For example: Stockholms läns landsting (SLL); Karolinska Universitetssjukhuset; Hjärtkliniken)
6. Click on the button 'Verify publication(s)"

Go back and redo step 1-3 to supply another address and so on.

At present, the bibliometric database is directly based on the Web of Science databases produced by Thomson Reuters and Medline. The system is limited to records available in those databases from 1995 and forward. Articles indexed by PubMed or any other database are at the moment available only if they are also included in the Web of Science databases or Medline.
The Web of Science web interface also includes proceedings papers. These are not available in the Karolinska Institutet bibliometric system.

To make sure that the publication is not in the bibliometric database, try and search the publication with each and one of the three tools. If you still can't find it - is it a recent article? It may take anything between a couple of weeks to several months after publication until an article is indexed in the Web of Science, a fact that will be mirrored by this database. Records in Medline are generally indexed much faster.

If you still cannot find your publication, contact us at ub@ki.se and let us help you.

The autogenerated list is based on the name strings in your user profile: primary namestring and alternative namestring(s). Since this may for some researchers with common names result in extremely many hits, the system filters out publications that don't have Sweden in the address information.

Click on Edit my names to add namestrings and/or uncheck the limit to Sweden.

Note: The list of names should only include varieties of your own name, not any of your coauthors, since this may affect analyses results.

No.

Regardless of how you log in, you will access the same profile in the verification toolkit. We match your username to both organizations to avoid duplicate user accounts.

If you check your profile under My profile you can see if we have connected you to KI and/or SLL and to what clinic/department. If any of your affiliations is missing the page contains instructions on how to fix this.

However, when you supply the address to where you were active when the publications were produced (the Written at tab) you should be careful to supply both addresses when appropriate.

This information is retrieved from the Karolinska Institutet and SLL staff catalogues KIMKAT and EK.

Information in the bibliometric database about organizational affiliation is updated once a day which means it can take 24 hours for any change in KIMKAT/EK to take effect.

If the error persists more than a few days, please contact your local KIMKAT administrator/EK-administrator to check that the information about  you in those systems is correct. If the information is correct in KIMKAT/EK, please send an email to ub@ki.se and we'll help you find out what's wrong.

Please contact the University Library customer services, ub@ki.se, 08-524 84000.

If you clicked on the decline icon , you can still find the publication and confirm it as yours with one of the other tools.

If you clicked on the remove icon ,  you can search for the publication with the Free text search tool or the PMID-tool and retrieve it that way.

Only publications covered in Medline 1995- can be found with the The PubMed Id search in the verification toolkit, not in PubMed. Medline is the greater part of PubMed but is limited to a more controlled subset. For instance publications that is not about medicine may be covered by Pubmed but not Medline. More information on the difference between PubMed and Medline can be found on NLM:s web page:
 http://www.nlm.nih.gov/pubs/factsheets/dif_med_pub.html

To make sure that the publication is really missing in the bibliometric system, please try and retrieve the record with a free text search.

Yes. Please verify all your publications written since 1995 and specify which organisation you belonged to at the time.

You do not need to use wildcards in your search. The system automatically searches for the truncated name, for instance if you type  Anders  in the search box both  Anders  and  Andersson  will be found.

Yes, we recommend that you verify your publications of all document types. You do not have to worry that abstracts, corrections and other document types will affect your citation indicators, such as the field normalized citation score. Such indicators are only calculated on the document types Articles and Reviews, and in some cases also Letters and Notes.

In all bibliometric analyses at Karolinska Institutet we make certain that verifying a publication should not negatively affect the individual researchers results. One way of achieving this is for example to only use the five or fifteen publications with the highest indicator values when calculating averages.